Tuesday, November 22, 2016

Director's Message: Minimum Wage Increase

Dear early learning professional,

As you know, Initiative 1433 to increase Washington State’s minimum wage passed this year with pretty large margins. This initiative provides for an increase in the minimum wage to $11.00 on January 1, and incremental increases until the wage rises to $13.50 in 2020. The initiative also requires paid sick leave for many employees.

We recognize that this wage increase can be seen as a two-sided coin. Wages for some of our lowest-paid educational workers and for some of the families you serve will rise to get a lot closer to a liveable wage. However, child care providers as business owners will face a significant financial pressure to raise rates to cover the cost of these increases.

We are aware that this initiative will present fresh challenges for some providers, and we are trying to better understand these implications from both an individual and systems level. The Department of Early Learning is generating a cost model for the Legislature to help them understand the constraints that private pay and subsidy childcare providers face with this new financial reality. While we do not have any shareable details at this time, we intend to make this analysis available to the public in December.

I would not normally write to all providers until we had more details to share, but many of you have written or called with concerns about this and I want you to know we’re hearing you and taking the steps available to us to provide you with more information.

Please look out for more information in the coming weeks. In the meantime, here are some resources that may help explain the new law: 


Ross Hunter

Wednesday, November 16, 2016

Recognize Your Hero: Celebrate Washington Parents

The Department of Early Learning’s (DEL) Strengthening Families Washington division, with the help of Seattle’s Child will recognized 28 parents in February 2017 at the State’s annual Unsung Heroes event.

The initiative is meant to honor “Unsung Heroes” or parents or caregivers who demonstrate strength, courage and empathy in their communities.

This year’s honorees from all over the State will be invited to western Washington for the 2017 Unsung Heroes event where family, friends and nominators can share inspirational stories about what it means to be an Unsung Hero in their communities.

DEL Director Hunter and Assistant Director Williamson
congratulate an Unsung Hero and parent at last year's event.
Last year, DEL Director, Ross Hunter as well as DEL Assistant Director, Greg Williamson awarded 29 Unsung Heroes and their families with a plaque and inspirational children’s book, The Dot after sharing dinner and playing with children attendees at Olympia’s Mobile Hands On Children’s Museum.

Each Unsung Hero’s story will also be available online at www.seattleschild.com/Parenting/ and will be shared on DEL’s Facebook page.

More about Unsung Heroes

Unsung Heroes has celebrated parents and caregivers in Washington State since 2011. Nominees are selected based on their ability to utilize five “protective factors,” in their work and/or personal life such as:

·         Knowledge of parenting and child development
·         Social connections
·         Parental resiliency
·         Concrete support in times of need
·         Social and emotional competence of children

If you are interested in nominating someone for a 2017 Unsung Hero award, please fill out the Unsung Hero Award Form and send it to strengtheningfamilies@del.wa.gov or by mail to SFWA, 1110 Jefferson St. SE, Olympia Washington, 98501.

Tuesday, November 15, 2016

ACH Payments Accepted Now for Background Check Fees

New this fall, an electronic payment option is available to individuals and providers who are paying the Department of Early Learning’s background check application fee of $12.

For a Spanish or Somali version of this message, please go here: Background Checks - Soomaali or here: Background Checks - EspaƱol.

Automated Clearing House (ACH) is an electronic withdrawal directly from your checking or savings account. A bank account (checking or savings) and bank routing number are required for ACH electronic payments.

DEL will continue to accept check, money order or cashier’s checks through the mail. Purchase
orders are not an acceptable method of payment.

DEL will continue to work toward developing systems to allow for debit and credit card transactions in the near future, please look for further communication about this.

Frequently asked questions:
  • What is ACH? 
    • Automated Clearing House (ACH) is an electronic network for financial transactions in the United States. ACH processes large volumes of credit and debit transactions in batches. ACH credit transfers include direct deposit, payroll and vendor payments.
  • Why is it a secure way to pay? 
    • If you're concerned about security, ACH is a safe way to pay. You only need to expose your bank account information once – when you sign up for electronic payments – as opposed to every month if you write checks monthly. Unlike wire transfers, ACH payments are not immediate and irrevocable. 
  • When will DEL allow credit card payments? 
    • DEL fiscal and background check unit staff members are working on developing a system that will allow for secure and verified credit card payments. Please look for more communication regarding this in the future. 
  • Does DEL allow purchase orders? 
    • Not at this time. The approved ways to pay the background check fee are by check, money order, cashier’s check or via ACH. 
  • Where can I find my routing and account numbers? 
    • At the bottom of a check, you will see three groups of numbers. The first group is your routing number, the second is your account number and the third is your check number. See the image for reference. 
Do you have additional questions? Please refer all background check questions to the background check mailbox BackgroundCheck@del.wa.gov or 1.866.482.4325 #4.

Wednesday, November 9, 2016

State-funded PreK (ECEAP) Releases Eligibility Data

The Washington State Caseload Forecast Council (CFC) is required by RCW 43.88C to forecast the number of children who are eligible, as defined in RCW 43.215.405(5)(a), to participate in and the number of children actually served by the Early Childhood Education and Assistance Program (ECEAP) - Washington's State-funded preschool program.

By the 2020-21 school year, all eligible children shall be entitled to enroll in ECEAP, per RCW 43.215.456.
Because of this, the Legislature added 1,700 slots to ECEAP in the 2013-15 biennium and 1,600 in 2015-17. In the 2016-17 school year, ECEAP has 11,691 enrollment slots.
  • There are 23,445 children eligible for ECEAP who are not served by ECEAP or Head Start. Based on the November 2016 CFC forecast, 6,314 of these would likely participate if space were available. 
  • We are serving 50 percent of eligible children and 78 percent of children likely to participate.
  • By the 2020-21 school year, an estimated 7,429 more children would participate if space is available.
ECEAP is Washington’s state-funded prekindergarten program that prepares some of the State’s most vulnerable 3- and 4-year-old children for success in school and in life. 
To be eligible for ECEAP, children must be 3 or 4 years old by August 31 of the school year, not simultaneously enrolled in Head Start, and meet one of these requirements:
  • Qualified by their school district for special education services under RCW 28A.155.020.
  • Receiving Child Protective Services under RCW 26.44.020(3) or Family Assessment Response Services under RCW 26.44.260
  • From a family with income at or below 110 percent of the federal poverty guidelines established by the U.S. Department of Health and Human Services. In 2016, this is $26,730 for a family of four. This category includes all children in foster care and all families receiving Temporary Assistance for Needy Families (TANF) cash grants.
  • From a family that exceeds income requirements, but is impacted by specific risk factors that are linked by research to school performance (for example, child has a parent who is incarcerated or impacted by substance abuse). No more than 10 percent of ECEAP children can be in this “over-income” category, and most children enrolled under this provision are from families under 130 percent of federal poverty guidelines. 
Once eligibility is established, children are prioritized for enrollment in the available ECEAP slots using a weighted statewide priority point system.

To read the entire caseload forecast, go here: ECEAP Caseload Forecast.

Caseload Estimates

DEL recommends a gradual ramp-up, as displayed in the table below, to support a solid foundation for program quality.

Recommended ramp-up of new ECEAP slots

Estimated new enrollment slots needed

Total ECEAP slots

Projections, assuming ECEAP ramp-up

Total ECEAP-eligible
3- and 4-year olds
Served by ECEAP1
Served by Head Start2
Total ECEAP-eligible served by ECEAP or Head Start
Percent of ECEAP-eligible served by ECEAP or Head Start
Percent of ECEAP-eligible, likely to participate3, served by ECEAP or Head Start
Unserved, ECEAP-eligible
Unserved, ECEAP-eligible, likely to participate3

1 Based on proposed ECEAP slot ramp up.

2 The Head Start count is updated annually as part of the February forecast.

3 Likely to participate is based on the CFC assumption that 51% of eligible 3-year-olds and 77% of eligible 4-year-olds will participate.  

 Parents may choose other early learning services or choose to keep children home with them. 

Monday, November 7, 2016

Feedback Needed: Early Support for Infants and Toddlers

Prior to the 2016 Legislative session, oversight for the Early Support for Infants and Toddlers program was distributed across multiple agencies. This situation caused confusion and uncertainty for families and providers.

As a result, the Legislature passed a law (SB 5879) that required the following:

  • The Legislature established DEL as the agency of record and gave it full program oversight responsibility. DEL now has the authority to adopt rules related to Part C programs.
  • The Legislature voiced their frustrations with the accounting practices of the program and asked for a full accounting of ESIT expenditures at DEL and OSPI.
  • The Legislature asked DEL to propose a plan for program design and oversight that is due in December. 
Please find the most current version of the Department of Early Learning’s response to SB 5879 below. This document has been revised for clarity based on feedback provide at the October 19, 2016 State Interagency Coordinating Council (SICC) meeting and the October 21, 2016 webinar during which the same information was presented.
We have also included a link to the map of the proposed local lead agency (LLA) regions.

Additional elements of the plan that are yet to be incorporated into the document include:

  • proposed timelines,
  • updated cost study information and other fiscal components of the plan
  • logic model and
  • clarification of feedback from stakeholders (included in tables in the plan).

The next steps and timelines for our response to the legislation are listed below:

  • ESIT’s proposed rules were published in the State Register on Nov. 2 and are posted on DEL’s rulemaking web page. These rules are draft and indicate a direction but would benefit greatly from your input.
    • Creating an easily audited and transparent financial model for the ESIT program is essential to securing future investment and maximizing the amount of services we can deliver with the resources available. 
  • We will submit our draft plan to the Legislature in December. The Legislature will then respond to our plan. If they want changes, more information, etc., they will ask in the 2017 session which begins January 9, 2017.
  • There will be hearings on the proposed plan where testimony is welcome.
Legislative response on our plan and the budget decisions made in the 2017 session will have a profound impact on the direction of the program.

If you have any questions, please contact laurie.thomas@del.wa.gov.

The most current version of the Department of Early Learning’s response to SB 5879 is now available on the DEL website.

You can also find the recording of the stakeholder feedback webinar from 10/21/16 posted with the draft plan on the DEL website. This webinar was an opportunity for feedback, questions and answers.

We will be accepting feedback on the plan until November 10, 2016.  Please send any written feedback to Laurie Thomas at laurie.thomas@del.wa.gov

Thursday, October 27, 2016

Support for WA Dual Language Learners to Grow

This month, the Department of Early Learning and the Office of the Superintendent of Public Instruction convened nearly 30 dual language learning experts and advocates for a state-wide Brain Trust on Dual Language Learners (DLLs). 

The group included:
  • educators, 
  • parents, 
  • administrators, 
  • researchers, 
  • academics, 
  • state agency representatives, 
  • representatives of the philanthropic community, and 
  • early childhood advocates from some of Washington’s most diverse communities. 
The result was lively discussion about how best to recognize, support, and cultivate Washington’s rich language diversity in preschool through third grade settings.

Washington State is growing increasingly diverse: in May 2014, approximately 10.5% of children enrolled in Washington public schools were speaking English as a second language. By 2025, The National Education Association predicts that nearly one out of every four students will be an English language learner (OSPI, 2016).  

At DEL, we know that the brain science tells us that children learn language easily when they’re young, and dual language learners are an asset to our state. However, we recognize that our early learning system is not well equipped to support these young learners in the best way possible, and our early learning professionals don’t have the tools they need to ensure these children thrive.

The Brain Trust convening explored the need for a more culturally and linguistically responsive system at all levels, including family and community engagement, classroom practice, professional development, assessment, and administrative support. Joanne Knapp-Philo, Ph.D., the former director of the National Center on Cultural and Linguistic Responsiveness, facilitated the discussion and helped the group understand this work in the context of other promising efforts around the nation. This includes the recently released White House policy statement on Supporting Dual Language Learners in Early Learning Settings. We are excited to join the federal government in forging new ground to support all of our diverse students.

Attendees of the first DEL/OSPI-sponsored Brain Trust on Dual Language Learners pose together for a photo after two days of information sharing and deliberation.
While this meeting was a major step forward for prioritizing DLLs across our early childhood education systems we hope to continue getting input from the field before ultimately deciding on a shared vision for the state. We hope that, in gathering wisdom from such a wide range of stakeholders, we can honor the many complexities of this issue while promoting collaboration at every level.

As one of the most diverse states in the country, Washington is uniquely poised in the national movement in working to ensure the early childhood field has the resources and guidance they need to embrace the cultural and linguistic assets of this large and growing population of children. As we work to get 90% of kids ready for kindergarten by 2020 and eliminate race and income as a predictor of that success, celebrating and supporting the diverse linguistic talents among our children will be one of the keys to achieving that goal. 

Office of Superintendent of Public Instruction (2016). A call for equity and excellence for English language learners in Washington. Olympia, WA: OSPI Bilingual Education Advisory Committee. Retrieved from, http://www.k12.wa.us/MigrantBilingual/pubdocs/2016CallToActionPaper.pdf

Monday, October 24, 2016

Early Learning Health Update: October 2016

Healthy Active Living Learning Collaborative

Call for Applications!

One in four U.S. children under age five is either overweight or obese. These children experience greater school absenteeism, miss learning opportunities, and have increased medical costs. Early education centers have a chance to support national obesity prevention efforts through interventions and supportive policies that promote nutrition and physical activity. The National Center on Early Childhood Health and Wellness (NCECHW) is now accepting applications from programs to
participate in a Learning Collaborative process. This professional development initiative will give 10 teams the chance to implement healthy active living interventions in their program.

About the Learning Collaborative

Participants will engage in two in-person trainings to build fundamental knowledge and skills. Activities will promote team building and peer-to-peer learning for healthy active living initiatives around several areas. These include staff wellness, nutrition education, physical activity, and family engagement.

In addition, quarterly virtual training and technical assistance will be offered between learning sessions. Teams will use an action planning process to improve program quality. The teams will participate in a final in-person session in order to document successes, best practices, barriers, and implementation strategies.

Who Should Apply?
  • Head Start programs,
  • Early Head Start programs,
  • child care centers,
  • family home child care programs, and
  • preschool programs are eligible to apply.
This training is open to programs with previous experience in implementing policies and practices related to healthy active living, as well as those programs seeking to begin this work in this area.

The Application Process

Selected programs will receive $3,000 each to assist with the costs of facilitating activities that focus on programmatic and policy interventions. For more details about the award, please:

Important Dates and Deadlines

Applications are due no later than 4 p.m. EDT on Wednesday, Nov. 9, 2016. This includes the Online Application and completed Budget Template. Applicants will be notified of an award decision the week of Nov. 21, 2016. For all other dates, review the full Call for Application Guidelines.

Immunization Reporting: Centers, ECEAP and Head Start

Family home child care programs are not required to report at this time.

Thank you to all of you for reviewing your children’s immunization forms and for those who have already reported! Please remember to submit the required report by November 1, per state law (WAC 246-105-060). Here are a few important immunization updates and resources for early learning programs.

Email all questions related to reporting to: oicpschools@doh.wa.gov.

Annual Immunization Reporting
·        All child care centers, ECEAP and Head Start programs must fill out a reporting form and email or mail it to us rather than filling out a report online. The reporting form can be accessed here. Family home child care programs are not required to report at this time.

·        Look at our web page to find general information about child care reporting.

Immunization Requirements Resources
Parents can request a copy of their child’s Certificate of Immunization Status from our Immunization Information System (IIS). Click here for more information.

·        A new Certificate of Immunization Status will be available in the IIS in the near future. Click here to watch a recorded webinar to learn more about the new CIS.

Thank you very much for all your efforts to promote healthy children!

Department of Health Office of Immunization and Child Profile
PO Box 47843
Olympia, WA 98504-7843
Phone: 360-236-3595
Email: oicpschools@doh.wa.gov

“The Department of Health works to protect and improve the health of people in Washington State.”